Xccelerated Mobile Deployment - XMD
PenFact, Inc.
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Crane Inspection, Real Time Scheduling & Work Order Issuance - XMD Software Yields Immediate 20% Productivity Increase, Increases ROI on Enterprise Maintenance System, & Improves Safety A Pacific Northwest federal nuclear facility’s fire protection system covers dozens of buildings and includes multiple systems produced by different manufacturers. Teams of 2 to 5 people climb through ceilings and narrow passages performing maintenance and compliance testing. The teams did the climbing burdened with piles of paper including procedures, instructions and historical data, work orders and schedules. The facility has a PSDI Maximo Computerized Maintenance Management System (CMMS). However, CMMS and other enterprise systems are completely paper dependent when it comes to issuing work orders, schedules, procedures and related information needed by the inspecting teams, and upon paper records for updates to the “computerized” system and requests for repairs. Moreover, such systems have to reprogrammed if the user wants to change a procedure. Every day the system manager printed instructions and work order lists from the CMMS database and gave them to the inspectors. After the inspectors completed their tasks, the system manager manually keyed the paper forms into the database. The manager spent eight or more hours each week printing, filing, keying data, and reviewing completed work packages. If the returning paperwork noted deficiencies or defective equipment, the manager faced more data entry, issued repair orders, requiring another round of follow-up. What’s more, all that paper had to be kept for at least five years. PenFact’s XMD Software: - Computerized all of the uncomputerized functions
of the CMMS enterprise system, while feeding the CMMS database, updating
scheduling, work orders & equipment records. The mobile Xybernaut computers use wireless radio frequency (RF) communications, providing fast and convenient updates. The inspectors were left free to climb around unburdened by piles of paper, increasing both productivity and safety. Having the work orders and instructions on computers freed their hands to hold on. And, the system manager redevoted at least one full day a week toward productive activities. How We Did It: The implementation team first set up a desktop data server, running PenFact's XMD software. This "mini" server (any recent Pentium PC will do) communicates with the Maximo database and the Xybernaut computers. DOE used XMD’s integration with Maximo to automate revision control for procedures, refresh work order lists, maintain an equipment hierarchy, and generate requests for new work orders. With one click, XMD synchronized with the Xybernauts, bridging the CMMS system to the mobile workforce. Using XMD’s Design Console, DOE created electronic procedures, capturing key inspection steps and instructions. The procedures walk inspectors through the each step in completing work orders, preventative maintenance, and the data entry required. Design Console users don’t have to be IT personnel, and can be trained in a matter of hours. Users can copy, reuse and modify procedures in one or more forms, speeding up the process of getting rid of the paper forms. And, a form can be linked to a specific piece of equipment, linked to a general category of equipment, or could be used for all equipment. XMD automatically associates the correct form with the work order in accord with the customer’s linking choices. Up in the ceilings with the inspectors, XMD displays a list of open work orders, sub-selectable by building and equipment type. When wearing Xybernauts, users choose from the work order list by touching a flat panel attached to their forearm. Reporting on completed work orders became a one step operation. Inspectors log onto the network wirelessly and press one button to report on work performed, reschedule equipment for future testing, and reload the mobile computer with a fresh list of work orders, and request a repair work order designated by the inspector. Benefits: This system freed the system manager from manually updating Maximo and printing instructions that users need to perform their work. Data accuracy greatly increased because the XMD will not accept illegible input and the errors formerly made manually while inputting data into Maximo were eliminated. Each step of each procedure performed was automatically time stamped by name, date, and time (to the second). Job completion paperwork disappeared. Hours of additional paperwork, equipment validation, and redundant data entry were eliminated, the inspectors were safer climbing around, and they could do their jobs faster and better. Repair work orders were generated automatically and specifically tied to the exact piece of equipment. All of which resulted in a significant improvement
in the system manager’s productivity, the inspectors’ productivity,
and the return on DOE’s investment in the enterprise maintenance
system.
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